Tees Valley, UK Government and Decerna logos

Request for Quotation (RFQ)

Reference: 203-RFQ-241216A | Version 1.0

Net Zero Animations

Background

The UK Shared Prosperity Fund (UKSPF) replaced the European Structural and Investment Funds (ESIF) and provides funding for local investment until 31 March 2025. In Tees Valley (Darlington, Hartlepool, Middlesbrough, Redcar & Cleveland and Stockton-on-Tees), UKSPF supports local businesses through specialist providers delivering targeted support across different business needs and sectors.

Tees Valley Net Zero (the "project") is delivered by Decerna on behalf of the Tees Valley Combined Authority, the Tees Valley Mayor, and the Tees Valley Business Board.

The project provides practical steps to help businesses reduce costs and save carbon. The project provides access to a wide range of support including self-help guides, energy information sessions, CPD-accredited energy management workshops, free energy assessments and grant funding. A £1M grant fund provides 500 grants of £2,000 each to support net zero investments.

Opportunity

Develop a range of digital collateral to inspire, educate and demonstrate Net Zero to business.

Specification

To help achieve the objective to "improve awareness of net zero and how businesses can work towards it", the project requires a range of digital collateral. Decerna Limited seeks quotations from qualified organisations who can provide this, through a series of deliverables set out below. Alternative approaches/deliverables are welcomed.

All digital collateral will need to comply with the project's marketing guidelines, which will made available to the successful organisation.

Deliverables

Deliverables Format Considerations
Discovery Workshop In-person workshop
  • A minimum half-day workshop with project delivery staff. Decerna will provide a venue with appropriate facilities and catering within Tees Valley.
  • Deep-dive analysis of target audience segments.
  • Development of core messaging.
Net Zero Journey animation Video file
  • Net Zero concept explanation
  • Business implementation steps
  • Scalable solutions (micro to medium businesses)
  • Progress indicators and milestones
Explainer animation Video file
  • Engaging short video with a stylistic overview of the carbon reporting tool's purpose, benefits and features.
Showcase/Demonstration animation Video file
  • More detail of the tool's purpose, benefits and features giving more information and guided by a demo style talking head interview/demonstration
  • Relatable context to local businesses within Tees Valley
Materials for project web page and social media Various
  • Amendments to existing WordPress pages to align with new Net Zero Animations and to present the carbon reporting tool in a more engaging manner to new business users.
  • Related social media versions of Net Zero Animations.

Timescales

Milestone Date
RfQ Published Monday 16 December 2024
Clarification Deadline Thursday 2 January 2025 (16:00)
Proposal / RfQ Deadline Monday 13 January 2025 (12:00 noon)
Shortlist Interviews Wednesday 15 January 2025
Contract Award Thursday 16 January 2025
Kick-off Meeting Monday 20 January 2025
Discovery Workshop w/c 20 January 2025
Draft Deliverables Friday 7 March 2025
Final Deliverables Friday 14 March 2025
Handover Meeting Friday 21 March 2025

Financials

Maximum Budget: £24,000 (excluding VAT).

Payment Schedule

Deliverable Payment
Completion of Discovery Workshop 30%
Acceptance of Deliverables 70%

Payment Terms: Approved invoices will be paid within 0-1 working days.

Deadline: All activity and defrayment must occur no later than 31 March 2025.

Assessment Criteria (100 points total)

Criteria Points Assessment Criteria Assessment Scoring
Quality 70 Understanding & Methodology (25 points)
  • Understanding of brief requirements
  • Proposed methodology for discovery workshop
  • Animation production approach
  • Content development strategy
  • Project management plan
0 = No response
1-5 = Poor response
6-10 = Basic response
11-15 = Good response
16-20 = Very good response
21-25 = Excellent response
Experience & Capability (25 points)
  • Relevant animation portfolio
  • Experience in sustainability communications
  • Technical capabilities and resources
  • Similar project experience
  • Key staff expertise
0 = No response
1-5 = Poor response
6-10 = Basic response
11-15 = Good response
16-20 = Very good response
21-25 = Excellent response
Implementation Plan (20 points)
  • Project timeline and milestones
  • Resource allocation
  • Risk management
  • Quality assurance process
  • Stakeholder management
0 = No response
1-4 = Poor response
5-8 = Basic response
9-12 = Good response
13-16 = Very good response
17-20 = Excellent response
Value for Money 15
  • Competitive day rates
  • Appropriate allocation of resources
  • Clear breakdown of costs
  • Added value elements
0 = No response
1-3 = Poor response
4-6 = Basic response
7-9 = Good response
10-12 = Very good response
13-15 = Excellent response
Cost 15
  • Calculated by reference to lowest price proposal, each proposal weighted proportionately
Score = (Lowest Price / Proposal Price) × 15

Submission Requirements

Item Requirements
Technical Proposal
(max 10 pages)
  • Understanding of the brief and key messages to be conveyed
  • Proposed creative approach and visual style
  • Animation production methodology
  • Content development process
  • Project timeline and resource allocation
  • Team structure and roles
  • Portfolio of 2-3 relevant animation projects
  • Quality assurance approach
Financial Proposal
(max 2 pages)
  • Total fixed price (excluding VAT)
  • Breakdown of costs by deliverable
  • Day rates for key team members
  • Resource allocation across deliverables
Format
  • 10pt minimum font size
  • All documents in PDF format
  • Maximum file size 8MB per document
Platform
Key Dates
  • Clarification deadline: Thursday 2 January 2025 (16:00)
  • Submission deadline: Monday 13 January 2025 (12:00 noon)